Before you travel
Application for work-related travel
Before you head off on work-related travel, you need to get permission. Please use this form to submit your application:
Professors simply need to notify us of their work-related travel plans:
An exception to this is if they choose to go by car. For insurance reasons, this needs to be authorized in advance.
Our FAQs address all major work-related travel issues.
If you have any questions about work-related travel, just contact us.
Please observe the valid national entry regulations at your destination point. German nationals can find these on the pages of the Foreign Office. We recommend that German nationals register on the crisis prevention list ELEFAND, the Federal Foreign Office’s electronic record of Germans abroad, regardless of the country they are visiting and the duration of the stay.
Use the additional options within the G35 prevention scheme of the State occupational medical services (Arbeitsmedizinischer Dienst, AMD) when planning international work-related travel. We recommend that you plan this far in advance of your trip to ensure you will meet all possible vaccination requirements.
Contact HR Services and they will register you for an appointment at the AMD.
Make sure you apply for the required posting certificate for international work-related travel through HR Services. Find further information and the application form here.
Important note on posting certificates
You must apply for a posting certificate via HR Services for work-related travel abroad. Find further information and the application form under postings.
Information on customs and foreign trade law for work-related travel and times abroad
If you are taking professional equipment (e.g., technical equipment, samples, materials and/or experimental setups, etc.) with you on work-related travel or a stay abroad in a third country, contact the Export and Custom Control Unit in advance. Find more information on the webpages on customs and foreign trade regulations.
Forms for you business trip application
- Work-related travel application form (PDF)
- Notification of work-related travel for university professors (PDF)
- Purchasing Deutsche Bahn tickets via Travel Management Team (PDF)
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