Technical, administrative and library staff
The initiation of a recruitment procedure requires several steps in advance.
The following list comprises all documents that must be submitted with the request:
Documents for job advertisements waivers
For technical, library, and administrative staff with job advertisement waivers (faculties and central institutions)
publication pursuant to Book IX of the German social security code (Sozialgesetzbuch, SGB)
| Supporting documents | Hiring | Extending employment | Transfer | Increase in working hours | Funding changes |
|---|---|---|---|---|---|
| Exemption request (if applicable, unit head decision and for permanent positions only) | X | X | X | X | -- |
| Job description | X | X* | X | X** | -- |
| List of 4–5 responsibilities for publication pursuant to Book IX of the German social security code (Sozialgesetzbuch, SGB) | X | X | X | X | -- |
* This is required if employment is extended for the purpose of a new position.** In this case, a summary of the job description is required (current position and position for extended employment).
Note: For measures within the context of Section 14 subsection 1 sentence 2 number 2 (temporary greater need), you must also submit a prognosis form.
For technical, library, and administrative staff with job advertisement waivers (University Administration and central institutions)
publication pursuant to Book IX of the German social security code (Sozialgesetzbuch, SGB)
| Supporting documents | Hiring | Extending employment | Transfer | Increase in working hours | Funding changes |
|---|---|---|---|---|---|
| Exemption request (if applicable, unit head decision) | X | X | X | X | -- |
| Job description | X | X** | X | X*** | -- |
| List of 4–5 responsibilities for publication pursuant to Book IX of the German social security code (Sozialgesetzbuch, SGB) | X | X | X | X | -- |
* This excludes positions or aspects of the position to be filled by a deputy and/or substitute.** This is required if employment is extended for the purpose of a new position.*** In this case, a summary of the job description is required (current position and position for extended employment).
Supporting documents for job advertisements
For technical, library, and administrative staff with job advertisements (faculties and central institutions)
| Supporting documents | Hiring | Extending employment | Transfer | Increase in working hours | Funding changes |
|---|---|---|---|---|---|
| Exemption request (if applicable, unit head decision and for permanent positions only) | X | X | X | X | X |
| Job description | X | X* | X | X** | -- |
| Job advertisement text | X | X | X | X | -- |
| Staff selection form (including selection note if applicable) | X | X | X | X | -- |
| List of applicants | X | X | X | X | -- |
| Application documents of selected applicant | X | X | X | X | -- |
* This is required if employment is extended for the purpose of a new position.** In this case, a summary of the job description is required (current position and position for extended employment).
Note: For measures within the context of Section 14 subsection 1 sentence 2 number 2 (temporary greater need), you must also submit a prognosis form.
For technical, library, and administrative staff with job advertisements (University Administration and central institutions)
| Supporting documents | Hiring | Extending employment | Transfer | Increase in working hours | Funding changes |
|---|---|---|---|---|---|
| Exemption request (if applicable, unit head decision)* | X | X | X | X | X |
| Job description | X | X** | X | X*** | -- |
| Job advertisement text | X | X | X | X | -- |
| Staff selection form (including selection note if applicable) | X | X | X | X | -- |
| List of applicants | X | X | X | X | -- |
| Application documents of selected applicant | X | X | X | X | -- |
* This excludes positions or aspects of the position to be filled by a deputy and/or substitute.** This is required if employment is extended for the purpose of a new position.*** In this case, a summary of the job description is required (current position and position for extended employment).
Note: For measures within the context of Section 14 subsection 1 sentence 2 number 2 (temporary greater need), you must also submit a prognosis form.