Hiring technical, library, and administrative staff

This page provides an overview of the procedure for hiring technical, administrative, and library staff:

Hiring procedure with job advertisement

• Job availability and level of position
• If applicable, Ausnahmeantrag zur Stellenbesetzung (DOC, request for exemption when hiring)
• SharePoint request (for University Administration)

	Procedural step	Responsibility / apply to
1.	Clarification Job availability and level of position I applicable Ausnahmeantrag zur Stellenbesetzung (DOC, request for exemption when hiring) SharePoint Antrag (für Präsidialverwaltung)	For the faculties: Faculty administration / responsible resource manager, if necessary involving Resource Management for Employees and Vacancies Teams 641: Resource Management for Employees and Vacancies For University Administration and central institutions: Team 641: Resource Management for Employees and Vacancies
2.	Write a job advertisement (see sample texts)	Place of Employment
3.	Submit request to fill a position.	HR advisor (Sections 62 and 63)
4.	Hire staff	The employing institute/department/faculty involving Staff Council members (TVPR/WIPR), equal opportunity representatives, and representatives of staff members with disabilities
5.	Complete the staff hiring form in SharePoint.	Place of Employment
6.	Implementing hiring, extension of employment, etc.	Human Resources Sections 62 and 63

Hiring procedure with job ad waiver

• Job availability and level of position
• If applicable, Ausnahmeantrag zur Stellenbesetzung (DOC, request for exemption when hiring)
• SharePoint request (for University Administration)

	Verfahrensschritt	Zuständigkeit / zu beantragen bei
1.	Clarification Job availability and level of position If applicable Ausnahmeantrag zur Stellenbesetzung (DOC, request for exemption when hiring) SharePoint Antrag (für Präsidialverwaltung)	For the faculties: Faculty administration / responsible resource manager, if necessary involving Team 641: Resource Management for Employees and Vacancies For University Administration and central institutions: Team 641: Resource Management for Employees and Vacancies
2.	Submit request to fill a position.	Place of Employment
3.	Implementing hiring, extension of employment, etc.	Human Resources Sections 62 and 63

Applying for an exemption from standard hiring procedures

if necessary, job evaluation

	Verfahrensschritt	Verantwortlichkeit
1.	Submit Ausnahmeantrag zur Stellenbesetzung (DOC) or SharePoint request form (for the University Administration); if necessary, include job description.	Applicant
2.	Review of staffing capacities / availability of funds	Office responsible for resources
		Faculty:	Head of administration
		Central institution:	Head of administration
		University Administration:	Department head / unit head:
3.	Review procedure	Department of Human Resources Section 64 and head of Department 6
4.	Decision on application for exemption when hiring	University leadership
5.	Communicate decision to applicant and office responsible for resources	Section 64