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    Hiring, extension of employment, etc.

    Subsequent to staff selection or as soon as your waiver of advertisement has been granted, you can request that the staff measure be carried out. Please find all important details on applying and required documents below.

    The application form covers all measures listed below:

    • hiring
    • extension of employment
    • transfer within the University
    • transfer within the University
    • funding changes

    The following list comprises all documents that must be submitted with the request:

    DocumentsHiringExtension of employmentTransferIncrease in working hoursFunding changes
    Application form X X X X X
    Application documents X (X)* (X)* (X)* --
    Job advertisement X (X)* (X)* (X)* --
    Staff Selection Form X (X)* (X)* (X)* --
    Job description X X** X** X** --
    Function description X X** X** X** --
    Reason for qualification time limit X X X (X)*** --

    * Required in cases of employment extension based on applications for advertised positions.
    ** Please refer to the overview under “Job and function description, job evaluation” to find out whether a job and/or function description is required.
    *** If the current contract and increase of working hours have the same qualification goal and objective within the same position category in accordance with Sections 27 and 28 of the Hamburg higher education act (Hamburgisches Hochschulgesetz, HmbHG), and the same contract end date, a qualification sheet can be waived. Any variation of these criteria requires completion of a separate qualification sheet.

    Important changes due to amendments to the academic fixed-term labor contract act (Wissenschaftszeitvertragsgesetz, WissZeitVG)

    Amendments to the WissZeitVG are effective as of 17 March 2017. Legislators created this amendment to prevent improper short-term contracts and strengthen individual training options for young researchers. The amendment alters previous regulations of fixed-term contracts for academic staff:

    Pursuant to Section 2 subsection 1 WissZeitVG, contracts could be limited without reason for up to 6 years before and after completion of a doctoral degree. Such limitations now require that a skills development objective be defined as a basis for determining a suitable employment period.

    External funding limits must correspond to project duration.

    To put contract limitations into practice pursuant to this requirement of the WissZeitVG, forms were developed as a result of talks between the Executive University Board, deans, departmental spokespersons, and the Academic Staff Council (WIPR) (Please refer to “Forms”). Henceforth, we ask that you submit the respective request forms together with the regular Employment Request Form and Extension of Employment Request Form to HR Services.

    Please find all necessary important documents and information under “Further information” and “Forms.”

    Hiring applicants from the former GDR

    There are special considerations when hiring applicants from the former GDR. HR Service is responsible for review thereof.

    Further information

      Changes to extensions for temporary civil servants (junior professors and academic counsels) due to the pandemic

      Updated on 31 March 2022:

      The coronavirus pandemic has also had direct and significant consequences for academic staff. In particular, numerous research projects have had to be postponed indefinitely or are continuing under limited conditions due to the pandemic-related closures of labs, libraries, etc. For this reason, the state government has adjusted the legal conditions for temporary civil servants, with the aim of addressing COVID-19-related disadvantages for researchers on fixed contracts.

      In the fall of 2020, Hamburg passed legislation to address the effects of the COVID-19 pandemic in the higher education sector and to extend measures to address the effect of the COVID-19 pandemic in the higher education sector, on the basis of which academic counsels and junior professors may extend their civil servant status in individual cases. These provisions were last updated in February 2022. Accordingly, if you had temporary civil servant status between 1 March 2020 and 30 September 2021, you can request an extension for up to 12 months after the respective maximum period.

      If there have been restrictions due to the coronavirus pandemic, you need to observe the following:

      • The extension can be used for the first or second phase.
      • You may request only a seamless transition: temporary civil servant status that has already ended cannot be reinstated.
      • There are no automatic extensions. Provisions do not entitle you to an extension of the employment relationship. The university in question decides whether or not to grant an extension based on the request.
      • Extensions that have already been granted on the basis of the abovementioned provisions will be taken into account such that the maximum extension period of 12 months is not subject to change in the case of multiple requests.
      • The extension possibilities pursuant to Section 24 of the Hamburg higher education act (Hamburgisches Hochschulgesetz, HmbHG) are not affected (in accordance with the clause on nonaccreditation of employment periods in the academic fixed-term labor contract act [Wissenschaftszeitvertragsgesetz, WissZeitVG] and childcare).

      The civil servant must request an extension and answer the following questions in writing:

      1. What concretely restricted qualification-related activities during your period of employment and due to the pandemic (e.g., inability to access laboratories or archives, canceled expeditions, lack of material required to conduct surveys, etc.)?
      2. To what extent and how long was your research affected or restricted by care obligations in your family?
      3. In what ways did the restrictions lead to delays? Did you have to interrupt your research completely or partially or change your timetable for completing a project, publication, or application?
      4. Which period forms the basis for your answers to 1–3 and your request for an extension of your junior professorship or employment as an academic counsel?

      The request must be submitted to your department, which will also provide a statement to the office of the dean. The office of the dean must also provide a statement and then forward the documents to HR (Section 63), including the cost center or WBS element and the VGP number. The statements by the department and office of the dean should include whether or not the request is plausible and understandable from a scientific point of view as well as confirmation that there are sufficient resources available.

      Both the request itself and the statements mentioned above can be sent via email. Because an extension requires a formal appointment procedure, the request must be submitted punctually to Section 63—if possible, at least 12 weeks before the regular term of office as a temporary civil servant expires.

      An extension can be implemented only with the period of validity until 31 March 2023.

      Contact staff in HR, Team 631, if you have more questions.

      Forms

      Forms for qualification time limit

      Further forms for documenting time limits

      Legal basis

      Contact

      If you have more questions, contact HR Services.

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