As a rule, vacancies to be filled permanently require submission of an Ausnahmeantrag zur Stellenbesetzung (DOC), or request for exemption when hiring (see “Forms”) that must be authorized by the University management. Contact Team 722 with all questions about exemption requests, e.g., if you want to inquire whether an exemption request is called for. Please submit this application to Team 641 in Section 64 via the office responsible for resources.
This procedure applies to all technical, library, administrative, and academic positions not exclusively externally funded. Applications with special job advertisement requests when (re-)hiring professors must be submitted to Unit B and decided upon by the Executive University Board.
Find out more about the exemption request procedure on the “Hiring procedure” page.
If your exemption request is approved, the vacancy can be advertised or, if necessary, an Antrag auf Ausschreibungsverzicht (request to waive advertisement) can be submitted. For information about these options, please refer to the column “Job ad / waiver of advertisement”.
When do I have to submit an application for exemption when hiring?
It needs to be submitted
- when (re-)hiring for a permanent position (this includes removing the time limits on the contracts of staff previously in fixed-term positions);
- when appointments are accepted providing the vacancy is to be filled permanently;
- furthermore, in the University Administration and the central institutions (such as the Botanical Gardens, HUL, RRZ, CC, HRA, Knowledge Exchange Agency) and when (re-)hiring technical and administrative staff (TVP) for fixed-term positions.
When is it not necessary to submit an application for exemption when hiring?
- for replacements for staff taking statutory maternity leave, parental leave, and the orientation period required for these
- for replacements for staff on sick leave or granted a time-limited EU retirement period (without the option of taking over the position if the sick staff member leaves permanently)
- for replacements when staff members reduce working hours to care for a child under 18
- for replacements when staff members reduce working hours to care for other relatives
- for fixed-term contracts funded from external funding overhead
- for fixed-term employment funded from Higher Education Pact (HSP)
- for fixed-term employment funded from income
- for appointments that have been accepted and lead to fixed-term contracts
- for positions with fixed-term contracts for academic staff in the faculties
- for vocational training (apprentices, interns)
- for funding changes within the budget area which affect the position and person; an application for exemption must be submitted, however, in case of changes to the budget area financing
